Your go-to blog for modern lab management

‍BOSTON, MA – Elemental Machines and SciSure (formerly eLabNext) announced today that the Elemental Machines’ Connector add-on will now be available for free in the eLab Marketplace, eLabNext’s application library for extending and personalizing the functionality of their Digital Lab Platform. The Elemental Machines’ Connector supports wireless Element Machines' sensors, which can monitor and record real-time data on temperature, humidity, and other environmental factors, allowing labs to respond instantly to temperature deviations among storage devices with customizable cellular alerts. 

“We are proud to continue partnering with SciSure and serving customers worldwide,” says Ed Seguine, CEO of Elemental Machines. “With the launch of our new Elemental Machines’ Connector add-on, we’re showcasing our long-term vision and commitment to this partnership. This release not only supports our existing customers but offers new customers the chance to experience the value of the integration. By merging insights from Elemental Machines with eLabNext, users can gain a deeper, more sophisticated understanding of samples before and during scientific processes.”

The integration also gives users full visibility into equipment status and sample storage, driving informed decision-making, better resource management, greater reproducibility and compliance, and enhanced lab workflows. The Elemental Machines’ Connector automatically captures, documents, and provides access to data through cellular networks on a variety of environmental factors for audits and reviews to improve experimental accuracy.

“Centralizing lab data is one of the core missions of our platform,” explains Zareh Zurabyan, VP of Commericial, Americas. “The Elemental Machines’ Connector opens up SciSure software to collect environmental data generated by lab equipment, giving users easy access to all temperature readings, including the duration and magnitude of deviations. Whether you are doing clinical work, R&D, diagnostics, or long-term biobanking, it is important to have insight into sample integrity, which generates terabytes of data using a range of equipment. This integration allows users to collect historical data on temperature deviations across the entire sample journey through the lab, giving them more confidence in their sample data.”

The Element-T sensors are capable of continuously monitoring and transmitting temperature data from freezers, refrigerators, and lab spaces. Download the Elemental Machines' Connector for SciSure from the Marketplace and start integrating real-time data into your lab operations today.

About Elemental Machines

Elemental Machines’ Intelligent Operations Platform leverages the best of Internet of Things (IoT) technology and custom hardware/software solutions, delivering actionable insights to operators in life sciences, biopharma labs, biobanks, analytical labs, and manufacturing facilities. By connecting the physical and digital worlds, the platform simplifies, optimizes, and augments operations. Leaders in science, facilities, and technology trust Elemental Machines’ ecosystem for insights that accelerate innovation, predict outcomes, and shift from reactive to proactive management. With scalable solutions from incubator to enterprise, custom integrations to fit each operation’s unique needs, and a wide ecosystem of partnerships, Elemental Machines ensures operational excellence and the future-proofing of lab and manufacturing processes. 

Press contact: 
Name: Kevin Ghiasi, Vice President of Global Alliances
Email: kevin@elementalmachines.com
Website: elementalmachines.com

**Disclaimer: Sorry, tech enthusiasts — this article focuses on the general concept of the SSOT, and not the definition related to Information Architecture.

If you’re like most research organizations, your laboratory data is probably scattered across a number of binders, spreadsheets, databases, and email correspondences.

Training records are stored in one place, directory information in a different place, equipment certifications in another, audits in yet another, and so on. What's more, you probably have several different systems within each of these categories, and for each building or lab space.

Often, the same piece of information is stored in more than one location. When that information changes, it must be manually updated across all these different locations. As we all know, this is a classic recipe to make a lot of errors, to make a lot of work, or (worse yet) both.

Of course, that doesn't always happen — so you end up with multiple conflicting versions of the same information and no way to know which is true and accurate. When you're working through the challenging task of solving open-ended problems, you need all the help and information you can get.

As a result, only 34% of decision makers say they feel confident in their data, according to a survey by KPMG and Forrester.

Fortunately, there’s a solution to that problem — and it’s called a Single Source of Truth.

What is a Single Source of Truth?

In simple terms, a Single Source of Truth (SSoT) refers to one source of data that everyone agrees is the real, trusted number.

Before we go too far, we should point out that ‘Single Source of Truth’ is also used in information systems design to describe the practice of structuring a database so that each data point is stored exactly once (coupled with certain parameters related to database performance). For the purpose of this article, though, we'll focus on the general concept of a Single Source of Truth rather than the technical aspects.

To understand what a Single Source of Truth is, imagine you’re watching baseball and eating wings when your friend declares that Babe Ruth is the best baseball player of all time. You insist that it's Hank Aaron.

In order to settle the debate once and for all, you first need to agree on the website you'll use (ESPN.com vs MLB.com) and which statistic you'll look at (home runs, RBIs, batting average). What you both agree to use in the comparison is your Single Source of Truth.

It’s important to note here that if you two disagreed (“Only a fool would use Home Run stats from ESPN!” “Oh yeah? Well while you’re off in fantasy land, I’m going to use a real, meaningful number like batting average from MLB”), you would not have a Single Source of Truth.

The importance here is partly on the agreement of the database/metric, and partly in the trust/accuracy of the data found within it.

Why is a Single Source of Truth important?

A Single Source of Truth is important anytime you need one and only one right answer. That's true whether you're settling a bar bet or trying to figure out who has had training at your organization.

When your organization has a Single Source of Truth, everyone is on the same page. You know exactly where to look when you need to answer a question like, “How many people are delinquent in training at this exact moment?" or "Where are our flammable liquids stored?" Not only that, but everyone in your organization relies on the same information to make decisions.

But it doesn’t stop there. A Single Source of Truth offers several advantages that siloed systems don't otherwise provide:

• Increases productivity because you don’t have to toggle between systems to find an answer or transcribe data across multiple tools.
• Reduces the chances of human error by eliminating the need to copy and paste or manually update information from one system to another.
• Prevents duplicate records from being created.
• Improves communication because everyone agrees which numbers you should be discussing.
• Empowers better decision-making by putting the right information into people’s hands.

How does not having a Single Source of Truth increase risk?

Without a Single Source of Truth, it’s easy to end up with conflicting versions of information. Researchers move from one lab or group to another, but their training records don't move with them. Chemicals exist on your shelves, but not on your inventory. Due to a compounded series of errors, a space goes over a year without being inspected. Training is being delivered, but there is a constant worry that the records are inaccurate or delayed.

For any organization that relies on data to make decisions, that’s a huge risk to have present.

Let’s say you’re in a meeting to discuss laboratory safety challenges facing your organization. Everyone at the meeting comes to the table with different numbers gathered from different systems at different points in time.

With so much disparity between these numbers, you can’t even agree which safety risks are present and how serious they are — much less what to do about them. How old is each data point? Is it still accurate? Even if you eventually reach an agreement, if you’re using inaccurate or incomplete data, you end up wasting your time and resources on initiatives that fail to make your organization safer.

How do you establish a Single Source of Truth?

For most organizations, the best way to establish a Single Source of Truth is to consolidate your existing data into laboratory safety and risk management software. We live in the age of information, and it’s nearly impossible to keep up with the pace of research without integrated software.

Software is capable of connecting and organizing all your data — training records, chemical inventory, equipment certifications, inspection history, and any other information related to your research programs — in one place. It's available to EHS leaders, researchers, and management, so everyone can see the same information (where appropriate). And by choosing an off-the-shelf solution from a credible and proven vendor, you can implement a Single Source of Truth in a surprisingly short period of time.

However, you can easily start applying the principles of a Single Source of Truth today — even if you don’t yet have a software system in place. For example, Jeanne Ross, director of MIT Sloan School’s Center for Information Systems, recommends that organizations simply declare one.

Decide on a source from your existing systems, says Ross, and declare that this is now the one version everyone will use to make decisions. “Once you tell everyone 'This is our single source,' they work pretty hard to make it more accurate.”

Not only will this approach take you past the daunting task of getting started, but it will also help you move forward sooner so you don’t waste time waiting for perfect data or going down the wrong path.

Be warned, though, that this approach will certainly come with its fair share of struggles and growing pains, especially if this is a process your team or organization is unfamiliar with.

Regardless of how you go about it, establishing a Single Source of Truth for critical organizational operations data is becoming more and more essential. As the number of systems in use increases and the amount of complexity in operations increases, the greater the likelihood is that data will be duplicated, go un-updated, or not make it into the hands of the people who need it most. And when it comes to safety, this kind of risk cannot be tolerated.

Your takeaway

• A Single Source of Truth is the one source of data that everyone agrees is the real, trusted number.
• Having a Single Source of Truth is important anytime you need one, and only one, right answer.
• While an integrated software system is the best way to house a Single Source of Truth, you can benefit from implementing the principles of SSoT in your organization today.

Connect and organize all your data with SciSure for Health & Safety (formerly SciShield). Schedule a demo today!

In an era of rapid scientific advancement, labs are increasingly recognizing the need to evolve. Transitioning to a digital lab is no longer a luxury, but a necessity for staying competitive and efficient. Paper-based records and legacy systems, once the backbone of laboratory operations, now hinder productivity, collaboration, and compliance.

The good news? Digital tools have the power to revolutionize how labs operate. From automating workflows to securing data management, the shift to a digital lab unlocks unparalleled efficiency, precision, and connectivity. But making the leap requires thoughtful planning and a strategic approach.

In this blog, we will highlight:

• What is a digital lab?
• The benefits of embracing lab digitalization
• Challenges when transitioning to a digital lab
• How eLabNext can simplify your digital lab transition
• Practical tips for transitioning to a digital lab

Read on as we explore what it truly means to run a digital lab, why transitioning is becoming essential for scientific success, and practical steps to navigate the process with confidence. Discover how solutions like SciSure can simplify your journey and help your lab embrace the future of research.

What is a digital lab?

A digital lab is a laboratory that leverages cutting-edge technologies to digitize and automate workflows, documentation, and data management. Unlike traditional labs reliant on paper logs and manual systems, digital labs integrate advanced software and hardware to enhance efficiency and accuracy.

Key components of a digital lab include:

• Electronic Lab Notebooks (ELN): Used for capturing and managing experimental data, protocols, and notes.
• Laboratory Information Management Systems (LIMS): Enables sample tracking, workflow automation, and centralized data storage.
• Automation tools: Automate repetitive tasks like sample labeling, inventory tracking, and compliance management.
• Cloud-based platforms: Offer secure, remote access to data and enable seamless collaboration among team members.

Together, these technologies create a connected ecosystem where data flows seamlessly, decisions are data-driven, and compliance becomes a built-in feature rather than an added burden.

The benefits of embracing lab digitalization

The shift to a digital lab is not just about keeping up with trends—it’s about unlocking transformative benefits that can revolutionize how your lab operates. From improving efficiency to ensuring compliance, here are the key reasons why transitioning to a digital lab is becoming essential for modern laboratories:

Increased efficiency and productivity

Digital tools streamline workflows by automating repetitive tasks like data entry, inventory tracking, and protocol updates. This saves time, reduces the risk of human error, and frees up lab staff to focus on more critical research activities. Automation allows researchers and lab managers to dedicate more time to scientific discovery rather than administrative burdens.

Example: Barcode and RFID-enabled sample tracking reduces the time spent searching for misplaced specimens, ensuring researchers can work faster and with greater accuracy.

Improved data management

Centralized and searchable data storage is a game-changer for labs. Digital platforms eliminate the inefficiencies of scattered paper records and siloed spreadsheets, allowing teams to access real-time data, share insights, and collaborate effortlessly. A single platform also ensures that all team members are working with the most up-to-date and accurate information.

Example: SciSure provides advanced search tools, enabling labs to retrieve sample information or experimental data in seconds rather than hours.

Regulatory compliance and security

Navigating complex regulatory environments is a challenge for any lab. Digital labs simplify compliance by automating record-keeping, generating audit trails, and aligning with standards like FDA 21 CFR Part 11, ISO/IEC 27001, and HIPAA. In addition to compliance, robust security features like encryption, role-based access controls, and automatic backups protect sensitive data from breaches or loss.

Example: With secure digital documentation, preparing for audits becomes less time-intensive and ensures your lab remains compliant with global standards.

Scalability and future-proofing

As your lab grows, the volume of data and complexity of workflows will increase. Digital labs are built to scale, seamlessly accommodating higher data volumes, expanded teams, and new instruments. Moreover, adopting digital tools positions your lab to leverage emerging technologies such as AI, machine learning, and advanced analytics, ensuring you remain competitive in an evolving research landscape.

Example: Integrating lab instruments with a centralized digital platform ensures compatibility with new technologies, avoiding the pitfalls of outdated legacy systems.

Enhanced collaboration and connectivity

Digital labs break down communication barriers by providing centralized platforms where researchers can share data, protocols, and findings in real time. This connectivity fosters collaboration across departments or even across the globe, driving innovation and speeding up project timelines.

Example: Cloud-based access to lab data enables team members to collaborate remotely, ensuring continuity even when working across different locations or time zones.

Challenges when transitioning to a digital lab

While the benefits of a digital lab are compelling, the transition process can pose several challenges. Understanding these hurdles is the first step in addressing them effectively. Here are some common obstacles labs may encounter when moving from paper-based or legacy systems to digital platforms:

‍

By anticipating these challenges and adopting a proactive approach, labs can navigate the transition to a digital platform more smoothly. Choosing the right digital solution and leveraging vendor support are key to overcoming these hurdles and ensuring a successful transformation.‍

Talk to one of our Lab Digitization Specialists—scientists who understand your needs—to guide you through your lab's digital transformation.

How SciSure can simplify your digital lab transition

Transitioning to a digital lab can seem overwhelming, but with the right tools and support, the process becomes far more manageable. SciSure is designed to simplify your digital transformation, offering comprehensive features and robust support to ensure a seamless transition.

Seamless ELN and LIMS integration

SciSure platform combines the functionality of ELNs, LIMS, and more, providing a centralized hub for all your lab operations. This integration eliminates the need for multiple standalone systems, streamlining workflows and ensuring all your data is connected and accessible in real time.

Advanced sample tracking and protocol management

Efficient sample management is crucial for maintaining research integrity and operational efficiency. SciSure includes features like automated sample tracking, barcoding, and RFID technology to minimize errors and improve accessibility. Protocol tracking ensures that all SOPs and workflows are consistently followed, promoting reproducibility and compliance.

Security and compliance measures

Data security and regulatory compliance are at the forefront of SciSure. The platform employs state-of-the-art encryption, rigorous user access controls, and regular security audits to protect sensitive research data. These features make the platform a trusted choice for labs handling sensitive or regulated data, ensuring peace of mind and simplifying audit preparation.

Dedicated onboarding and support

eLabNext understands that every lab is unique. That’s why their team provides personalized onboarding services, tailoring the platform to your lab’s specific needs. From data migration assistance to hands-on training, SciSure ensures your team feels confident and supported every step of the way.

• Training programs: Help staff quickly adapt to the new system.
• Ongoing support: A dedicated team is available to address questions and challenges, ensuring long-term success.
• Custom configuration: Adapt the platform to fit your lab’s unique workflows and requirements.

Scalable solutions for future growth

As your lab evolves, so does SciSure. The platform is designed to grow with your operations, easily accommodating increased data volume, expanding workflows, and integrating new technologies. This scalability makes it an ideal choice for labs looking to future-proof their operations.

Practical tips for transitioning to a digital lab

Transitioning to a digital lab doesn’t have to be overwhelming. Follow these practical steps for a smoother process:

• Start small: Begin by digitizing a single workflow or department to minimize disruption and gradually expand as the team adapts.
• Involve key stakeholders: Engage lab managers, researchers, and IT staff in the decision-making process to ensure everyone’s needs are addressed.
• Set realistic expectations: Understand that full implementation takes time. Establish clear timelines and milestones to track progress.
• Leverage vendor support: Use the training and resources provided by vendors like SciSure to ease onboarding and address challenges.
• Celebrate successes: Highlight early wins, such as improved sample tracking or reduced audit preparation time, to build momentum and reinforce the value of digital tools.

The future of lab management lies in digital labs

The shift to a digital lab is more than just a technological upgrade—it’s a transformation that drives efficiency, enhances data quality, and future-proofs lab operations. While the transition may present challenges, the long-term benefits far outweigh the hurdles.

Schedule a demo of SciSure for Research with one of our specialists and discover how it can revolutionize your lab operations.

Laboratories, especially in research-intensive fields, are seeing rapid growth—whether in sample volume, team size, or data complexity. While growth is a positive indicator of success, it also presents operational challenges. An increase in workload can strain existing systems, slow processes, and lead to errors, ultimately hindering a lab’s efficiency and scientific progress.

Laboratory Information Management Systems (LIMS), are a digital solution designed to meet the complexities of modern laboratories. By optimizing workflows, safeguarding data integrity, and enabling scalability, LIMS offers researchers and lab managers the tools needed to keep up with the pace of scientific discovery. Here, we cover the challenges faced by growing labs, how LIMS can address these hurdles, and the benefits of scaling research with a tailored digital lab platform (DLP).

In this blog, we will explore:

• What Challenges Are Faced by Growing Labs?

• Digital Lab Platforms (DLPs) and LIMS: A Modern Solution

• Core Benefits of Scaling Research with LIMS

• Terminus Bio’s Success Story

• Key Considerations When Adopting a LIMS

• Take the Next Step in Scaling Research

What Challenges Are Faced by Growing Labs?

Managing Ever-Increasing Sample Volumes 

When labs expand, so does their sample inventory. Tracking hundreds or even thousands of samples manually using spreadsheets or traditional methods becomes prone to error. Mislabeling samples, losing critical data, or delayed processing can all derail research timelines and compromise results. For growing labs, scalable and automated systems are not just an upgrade—they're a necessity.

Impact:

• Increased risk of sample loss or errors

• Difficulty maintaining quality control

• Longer processing times, delaying experiments and results

Expanding Teams and Collaborative Workflows 

A growing team means new challenges in ensuring seamless collaboration. Larger, multidisciplinary teams often rely on disparate workflows, creating communication gaps and inconsistencies in data management. Without transparent systems to align everyone, errors multiply, and productivity takes a hit.

Challenges include:

• Lack of centralized access to shared data

• Version control issues with protocols and documents

• Breakdowns in interdepartmental communication

Ensuring Data Integrity and Compliance 

Compliance standards such as GDPR, ISO 17025, and others add another layer of complexity as labs scale. Manual data handling increases the risk of non-compliance, while fragmented systems make it harder to maintain secure and accurate records.

Potential risks:

• Regulatory violations or penalties

• Breaches in data security

• Loss of trust, both internally and with stakeholders

Digital Lab Platforms (DLPs) and LIMS: A Modern Solution

Digital Lab Platforms (DLPs), like SciSure for Research (formerly eLabNext), incorporate tools designed to centralize lab operations, including data and inventory management. A critical component of DLPs is the LIMS—a system tailored for managing samples, workflows, and compliance in an efficient, automated manner.

What Exactly are LIMS?

LIMS are software solutions built specifically to streamline laboratory operations. From sample tracking to generating compliance-ready reports, LIMS minimizes manual intervention, reduces errors, and offers the scalability needed for growing labs.

Core Features of LIMS:

• Centralized management of sample data and inventory

• Secure storage for sensitive research data

• Tools for automating workflows and quality assurance

• Real-time collaboration across remote or distributed teams

What more can a DLP offer?

A Digital Lab Platform (DLP) is an integrated system that combines tools like LIMS, electronic lab notebooks (ELNs), and inventory management to provide a unified experience for lab operations. Unlike standalone LIMS, a DLP offers broader scalability, customizable workflows, and tools for more diverse lab functions.

Key features include:

• Sample Management - through automation and centralized tracking.
• Collaboration Tools - that support document version control and shared workflows.
• Compliance Solutions - such as built-in audit trails and customizable reporting for regulatory standards.
• Inventory Management - that monitors stocks, optimizes usage, and avoids resource wastage.

By consolidating features into one platform, DLPs offer flexibility and scalability, making them ideal for labs undergoing rapid expansion.

Core Benefits of Scaling Research with a DLP

1. Streamlined Sample Management 

DLPs automate inventory tracking and ensure that every sample is accurately documented. Barcode integration, for example, can reduce manual entry times and improve accuracy.

Key outcomes:

• Faster turnaround times for experiments

• Elimination of errors in sample labeling

• Reduced administrative workload for technicians

2. Enhanced Collaboration Across Teams 

With centralized platforms, teams can easily access real-time data and workflows, ensuring consistency in operations even across larger groups.

How DLPs support collaboration:

• Shared protocols to standardize procedures

• Version control for documents to prevent miscommunication

• Automatic notifications for task updates or data modifications

3. Scalability through Customization 

Modern DLPs solutions can adapt to your lab’s unique workflows. Whether you're adding new team members, handling a higher number of samples, or expanding into new research areas, DLPs grow alongside your lab.

Features include:

• Modular systems to add functionalities as needed

• Tailored workflows for specialized procedures

• Support for long-term expansion without the need for system overhauls

4. Cost and Time Efficiency 

By automating repetitive tasks and optimizing workflows, DLPs save hours of manual labor. For growing labs with limited resources, these efficiencies translate into significant cost savings.

Benefits:

• Better allocation of staff to higher-value tasks

• Optimized use of equipment and lab infrastructure

• Improved ROI with reduced operational costs

5. Facilitation of Compliance and Reporting 

DLPs come with built-in audit trails, data encryption, and reporting tools to make compliance straightforward. Generating regulatory reports or preparing for audits becomes a seamless process.

Compliance features:

• Automatic generation of documentation for ISO or FDA inspections

• Real-time tracking of lab activities for audit readiness

• Secure data backups to ensure integrity

Terminus Bio's Success Story

For a real-world application of digital tools in scaling research, look no further than Terminus Bio, an agriculture-focused lab specializing in plant biotechnological services.

Terminus Bio faced challenges as its operations grew, particularly in managing and tracking a large and expanding sample inventory. Their manual data management system was time-consuming and prone to errors, with each sample data entry taking approximately two minutes. They had a growing demand for scalable solutions so that they could also focus on managing growth and expanding client needs. 

The Results of DLP Implementation 

By incorporating SciSure's comprehensive digital lab platform, Terminus Bio automated sample tracking and inventory management, reducing data entry time from 2 minutes to 10 seconds. This improved productivity and data management efficiency by over 90%, enabling real-time analysis of inventory data and rapid responses to technical issues and customer requests. The streamlined workflow was achieved using the platforms features such as sample tracking with barcode automation.

The flexibility and customization of SciSure's platform were crucial in meeting Terminus Bio's unique workflow needs, ultimately supporting their mission of providing top-quality, consistent services to their customer base. 

Read more about Terminus Bio’s success story.

Key Considerations When Adopting Digital Tools

Selecting the right digital platform for your lab requires strategic planning. Here are some factors to consider:

1. Lab-Specific Needs:
   Assess the specific requirements of your lab, including sample volume, team size, and workflows.

2. Adaptability and Customization:
   Choose a system that can evolve alongside your lab, whether through add-ons or modular features.

3. Long-Term Support:
   Ensure the provider offers reliable customer service and regular software updates.

4. Training for Teams:
   Adoption is only as successful as the users—invest in training so the entire team can maximize the system’s potential.

Take the Next Step in Scaling Research

Growing labs need more than traditional systems to maintain momentum in research. By implementing a robust DLP, laboratories can manage increasing complexities while staying ahead of the curve in innovation and compliance.

For more insights, explore our Customer Stories or learn about SciSure's comprehensive features tailored to your industry.

Are you ready to optimize your lab operations? Schedule a free demo with SciSure for Research today and discover how their tailored solutions can transform your workflows. 

‍

Boston, MA — In a groundbreaking move set to transform the way scientific research is captured and managed, Boston-based SciShield, and Groningen, Netherlands-based eLabNext, have merged to launch the world’s first and only Scientific Management Platform (SMP). The combined company has been re-branded as SciSure.  Founded by scientists for scientists, SciSure delivers the unique combination eLabNext’s Digital Lab Platform with its ELN (Electronic Laboratory Notebook) and LIMS (Laboratory Information Management System) with SciShield’s comprehensive, trusted, and compliant EHS (Environmental Health & Safety) platform. The SMP will address the most pressing issues in science today: fragmented systems and the inefficiency they create.  

“Scientific organizations face the costly challenge of maintaining disparate systems that burden scientists and add unnecessary cost, complexity, and risk. Today, that changes,” said Phil Meer, Chief Executive Officer. “By bringing eLabNext and SciShield together, we accelerate our vision to deliver an unparalleled scientist experience via a platform that will serve as a digital ecosystem for stakeholders vested in ensuring accurate, safe, compliant, and streamlined scientific research.”

Unparalleled Global Scale

Trust, protection, and research integrity form the core values of SciSure. The combined company offers unparalleled global scale, featuring 800+ unique customer organizations, 550,000+ research and administrative users, and 37,000+ lab groups across Europe, North America, Asia, and Australia. Customers include global Fortune 100 Biopharma organizations, over one-third of United States R1 Academic Institutions, and laboratories within companies across diverse industries, including healthcare, oil & gas, and food safety.  

Research, Safety, Training, and Operations in a Single Platform

For decades, scientists, Lab Operations, Facilities Management, and EHS professionals have managed the dynamic and complex operational and regulatory requirements that span scientific organizations using fragmented technologies. These disconnected systems aren’t just inconvenient—they create significant risks.  These risks include inadequate research documentation, poor IP management, loss of critical experiment data, lapses in training, compliance violations, and the mishandling of hazardous materials. The SMP mitigates these risks by creating synchronized, intelligent, and proactive data-driven insights and seamless, secure workflows to enable scientists to effectively conduct and document their research, and scientific organizations to proactively inspect, report, remediate, and, ultimately, minimize risk. Moreover, via its partner-enabled marketplace, SciSure offers an open digital ecosystem designed for internal customer systems and third-party software vendors to seamlessly deliver third-party data and workflows into and out of the Scientific Management Platform (SMP).

“Our mission is to support scientific organizations in facilitating unburdened, uncompromised and safe scientific advancement,” said Nathan Watson, SciShield Founder and SciSure Chief Strategy Officer. “The SMP enables fast, efficient, and more reliable decision-making, allowing scientists to focus on what they do best: advancing their scientific discoveries.”

A Solution Designed by Scientists, for Scientists

With scientists and researchers at the core of SciSure’s Senior Leadership Team, the Scientific Management Platform (SMP) will improve the scientist experience, with benefits including:

• Liberating scientists from administrative and compliance burdens
• Enhancing trust in digital solutions and accuracy of data
• Establishing a home base for planning, documenting, and organizing research data
• Streamlining and organizing multiple technologies, allowing for data from adjacent systems to be securely integrated and available to scientists within their daily workflow

“Scientists must have confidence and trust in the digital solutions they use. When trust goes up, speed and innovation follow,” said Erwin Seinen, eLabNext co-founder and SciSure Chief Revenue Officer. “The SMP is the ultimate home base for scientists, lab operations, and EHS professionals to thrive together,” added Wouter de Jong, eLabNext co-founder and SciSure Chief Product Officer.

Ownership

SciSure is backed by Strattam Capital. Strattam Capital first invested in SciShield in 2023 to enable the company to accelerate its pace of innovation while continuing to provide best-in-class services to its high-profile customer base. In addition, the investment provided SciShield with resources to expand its product offerings, operations, and sales teams.

About the SMP

The Scientific Management Platform (SMP) redefines laboratory efficiency and compliance, empowering organizations to deliver on their missions without compromise. By uniting critical systems, the SMP champions a new era of trust and innovation in digital science, fostering collaboration and liberating scientists and researchers to make the breakthroughs the world is counting on them to make.

Explore more about the SciSure vision and learn how we’re reimagining the scientist experience at www.scisure.com.

‍

For more information, please contact:
Jon Zibell
Vice President of Global Alliances & Marketing
Jon.Zibell@scisure.com

‍

Laboratories have long stood at the forefront of scientific innovation, driving progress in medicine, technology, and beyond. However, their success has always relied on one foundational pillar—accurate and reliable data documentation. Over the years, the methods for collecting, managing, and storing lab data have dramatically evolved, moving from handwritten notes to spreadsheets and now to advanced digital systems like Electronic Lab Notebooks (ELNs). 

Here we explore the remarkable transformation of lab data documentation, the critical role ELNs play in modern laboratories, and how innovative platforms like SciSure (formerly eLabNext) take things a step further.

In this blog, we will highlight:

• The Limitations of Traditional Data Documentation
• What is an ELN?
• How Have ELNs Revolutionized Lab Data Management?
• From ELNs to DLPs
• The Benefits of Transitioning to Digital Lab Platforms
• Preparing for the Transition from Paper to Digital

The limitations of traditional data documentation

For decades, laboratories relied on paper notebooks for data documentation. While functional, paper-based systems come with significant drawbacks, especially in today's fast-paced and collaborative research environment.

Challenges laboratories face with paper-based systems:

These limitations reveal how traditional methods struggle to keep pace with the evolving needs of modern laboratories, presenting a range of challenges that hinder productivity, collaboration, and compliance.

• Prone to errors and data loss: Handwritten entries are vulnerable to mistakes, smudging, or degradation over time. Misplaced notebooks can result in the permanent loss of critical data. 

• Limited searchability and collaboration: Searching through hundreds of pages to find critical data is time-consuming and inefficient. Sharing findings with teammates, especially in multi-location labs, becomes cumbersome and impractical. 

• Compliance and legal risks: Regulatory organizations require strict adherence to data integrity and traceability standards, which can be challenging to meet with manual systems. Failing audits or mishandling compliance can cost laboratories fines, grants, or reputational damage. 

What is an ELN?

An ELN is a digital replacement for traditional paper lab notebooks, designed to streamline the recording and organization of experimental data. It serves as a hub for creating, managing, and sharing lab data securely and efficiently.

Key features of ELNs:

1. Digital record-keeping
   ELNs eliminate the need for physical documentation. They digitally capture experimental data, notes, images, and protocols all in one centralized platform. 

2. Searchable and shareable data
   With advanced search functions, ELNs enable instant retrieval of lab data. Sharing findings with team members takes only a few clicks, fostering collaboration. 

3. Compliance and traceability
   Most ELNs come equipped with features like version control, electronic signatures, and audit trails to meet standards such as FDA 21 CFR Part 11 compliance. 

Why are ELNs essential in today’s labs?

The phrase “What is an ELN?” has become increasingly popular in searches, reflecting the growing intrigue around this transformative tool. ELNs enable labs to meet the growing demands of precision, security, and collaboration like never before.

How have ELNs revolutionized lab data management?

The integration of ELNs into laboratory practices has fundamentally changed how data is handled across various functions, leading to better outcomes and more efficient practices.

1. Improved accuracy and efficiency

• Reduction in manual errors: Automated functions like calculated fields, templates, and error-checking tools reduce the chance of inaccuracies. 

• Rapid data retrieval: Imagine searching a keyword and instantly finding relevant experimental data from years ago.

2. Enhanced collaboration

• Real-time team access: Whether in the same lab or across continents, team members can access and edit experiments in real time. 

• Linked Workflows: ELNs allow seamless links between experimental results and lab workflows, providing a complete overview from planning to execution.

3. Strengthened compliance and security

• Built-in regulatory tools: Features like encrypted storage, automated audit trails, and user permissions ensure alignment with stringent industry standards. 

• Data recovery and protection: Cloud-based solutions safeguard lab data from accidental loss, physical damage, or unauthorized breaches.

From ELNs to DLPs: Expanding the possibilities

While ELNs have revolutionized data documentation, DLPs take it to the next level. Platforms like SciSure for Research (formerly eLabNext) integrate ELNs alongside inventory management, protocol systems, and automation capabilities to handle the growing complexities of modern labs.

Features of DLPs that go beyond traditional ELNs:

• Integration of inventory and sample management: Track biological samples, lab reagents, and consumables seamlessly with DLPs like SciSure.

• Automation and scalability: DLPs include modules that support automation, ensuring labs can scale workflows without losing productivity. 

• Customizable workflows: Laboratories can adapt platform features to suit their research requirements, creating tailor-fit solutions.

With the rise of fully integrated solutions, switching from standalone ELNs to DLPs offers labs an all-encompassing management solution. Labs that transitioned from paper to SciSure report as high as over 90% improved efficiency, along with fewer compliance-related errors.

Unlock the full secrets behind our customer success stories.

The benefits of transitioning to digital lab platforms

1. Simplified workflows through integration

By combining experiment documentation, inventory tracking, and sample management in one system, DLPs simplify operations and eradicate inefficiencies.

2. Substantial time and cost savings

Automated workflows minimize manual labor, cut down redundancies, and allow researchers to focus on high-value tasks.

3. Preparing for the future (Future-proofing data) 

Today’s research data needs to be archived sustainably to withstand decades of future use. Digital platforms safeguard your lab’s outcomes for generations.

Preparing for the transition from paper to digital

Transitioning from paper notebooks to advanced digital solutions may seem daunting, but a structured approach can make it seamless.

Steps to adopt digital tools:

1. Assess your lab’s needs
   Start by analyzing your lab's current processes. Identify pain points in documentation, areas with bottlenecks, and your compliance or regulatory requirements. This will help you determine which digital tools, like ELNs or DLPs, will have the greatest impact. Engage your team during this step to ensure you capture diverse perspectives. 
2. ‍Research and choose the right tools
   Investigate the available digital tools on the market. Prioritize platforms that align with your lab’s specific needs, are user-friendly, and offer robust support. Look for features like data security, scalability, and integration with existing systems to ensure a seamless transition.
3. ‍Roll out in stages
   Avoid overwhelming your team by starting small. Introduce the platform with one or two experiments or workflows. This allows your team to get comfortable with the tools in a controlled environment before scaling up to full lab operations.
4. ‍Schedule regular training
   Proper training is essential to ensure that your team knows how to make the most of the new tools. Set up regular training sessions to cover basic functionality, advanced features, and troubleshooting tips. Ongoing training can also help new team members onboard quickly.
5. ‍Monitor and gather feedback
   Once the tools are implemented, continuously monitor their performance and gather feedback from your team. Identify any challenges they face or additional features they need. Use this information to refine processes and improve adoption over time
6. ‍Establish clear protocols
   Create standardized workflows and guidelines on how digital tools should be used across your lab. Clearly define who is responsible for data management, how often updates should be made, and how to handle any issues that arise. This ensures consistency and accountability in your lab’s digital transformation.

Talk to one of our Lab Digitization Specialists—scientists who understand your needs—to guide you through your lab's digital transformation.

Transform your lab’s data management today

The evolution of data documentation is a testament to how far labs have come in maximizing efficiency and accuracy. Innovations like ELNs—and subsequently, DLPs—have fundamentally changed how laboratories function. For a forward-thinking lab, the move toward digital tools isn’t just an upgrade—it’s essential for survival in a competitive research landscape.

SciSure is tailor-made for modern laboratories, designed with scalability and compliance in mind. Trusted by research teams globally, our DLP ensures seamless integration of data documentation, inventory management, and collaboration tools.

Curious to explore how SciSure can guide your lab through the adoption process? Schedule a free demo!

In today's rapidly evolving scientific landscape, staying ahead of regulatory demands is crucial, and maintaining regulatory compliance and ensuring data integrity are more important than ever. Lab audits, once a daunting task, have become a critical component of laboratory operations. They ensure that labs adhere to industry standards and maintain the highest levels of accuracy and reliability. However, with SciSure (formerly eLabNext), mastering lab audits becomes not just a necessity but an opportunity to elevate your lab's efficiency and compliance. Discover how digital lab platforms can streamline audit processes, enhance compliance, and ultimately transform your lab into a model of efficiency.

In this blog, we will explore:

• What are lab audits?

• Digital Lab Platforms and Regulatory Compliance

• Enhancing data security with digital solutions

• Practical tips to prepare for lab audits

• A success story insight
  ‍

What are lab audits?

Lab audits are systematic examinations of laboratory operations to ensure compliance with regulatory standards and internal policies. They play a crucial role in maintaining data integrity, ensuring safety, and enhancing the overall quality of lab work. Audits can be internal, conducted by the laboratory itself, or external, performed by regulatory bodies. Regardless of type, the goal is to verify that the lab's processes and records are accurate and compliant.

Challenges in traditional processes

Traditional lab audits often involve manual processes that are prone to errors. They can significantly impact the accuracy and reliability of the results. Handwritten records can be difficult to read due to poor handwriting or fading ink, making it challenging to extract precise information. Paper-based documentation is also susceptible to loss or damage from environmental factors like water or fire, which can further complicate data retrieval. These challenges can lead to inconsistencies, making it difficult to trace data and verify compliance with established standards. 

Compiling and reviewing records can become incredibly time-consuming and labor-intensive without digital tools to streamline these processes. This inefficiency can leave labs vulnerable to costly delays in reporting, potential regulatory penalties for non-compliance, and a reduced ability to quickly respond to inquiries or audits. In an era where accuracy and efficiency are paramount, these traditional methods may no longer be sufficient for meeting the rigorous demands of today’s scientific and industrial landscapes.

The importance of traceability

One of the key aspects of lab audits is traceability, which refers to the ability to track the history, application, and location of records or samples used in the lab. This process ensures that accountability is maintained and all information can be accurately retrieved. In traditional audits, achieving traceability is often a cumbersome process, requiring meticulous record-keeping and detailed documentation. Lab personnel must spend significant time manually logging every step of their work, ensuring that each entry is complete and correct. Without the aid of digital tools, the risk of human error increases, which can compromise the audit's outcomes by introducing inconsistencies or inaccuracies. Such errors can lead to incorrect conclusions or regulatory non-compliance, making the audit process less reliable and more stressful for those involved.

Digital lab platforms and regulatory compliance

Automated documentation

Digital lab platforms like SciSure offer automated documentation features that significantly enhance accuracy and efficiency. By digitizing records, labs can eliminate manual errors and ensure that data is consistently recorded. This automation streamlines the documentation process, reducing the time spent on manual entries. Digital platforms like SciSure allow for real-time updates, ensuring that all records are current and accurate, making record retrieval and review during audits seamless.

Audit trails and version control 

Maintaining detailed audit trails and version control is essential for compliance. Digital lab platforms provide these features, allowing labs to track every change made to a record. SciSure's comprehensive audit trails ensure that all modifications are documented, providing a clear history of data management. This transparency is invaluable during audits, ensuring that every update is accounted for and easily traceable.

Regulatory alignment  

Digital platforms align with regulatory frameworks such as FDA 21 CFR Part 11 and ISO standards. This alignment ensures that labs are compliant with industry requirements, reducing the risk of non-compliance. SciSure is a prime example of a platform that integrates these standards, providing labs with the tools needed to meet regulatory demands effectively. Its robust features ensure labs can consistently achieve compliance, simplifying the process of adhering to rigorous standards.

For more on how digital standard operating procedures contribute to consistent compliance, check out our SOP blog.

Enhancing data security with digital solutions

Security features  

Data security is a top priority for laboratories, and digital platforms offer robust security measures. Features such as encryption and access controls safeguard sensitive information from unauthorized access. Ensuring data security is critical for maintaining integrity and confidentiality. 

SciSure

's data center and network security features, including multi-layered firewalls, secure data transport, and continuous monitoring, ensure compliance with data protection regulations and robust protection against unauthorized access and data breaches. 

Role-based access control

Role-based access control (RBAC) is an important security feature that digital platforms provide. RBAC allows labs to assign specific access permissions based on user roles, ensuring that only authorized personnel can access sensitive data. This feature enhances security by minimizing the risk of data breaches and unauthorized access.

Advanced encryption

Digital lab platforms employ advanced encryption techniques to safeguard data. Encryption ensures that data is protected during transmission and storage, reducing the risk of unauthorized access. By implementing encryption, labs can enhance the security of their data and maintain compliance with industry standards.

Practical tips for preparing for lab audits

• Pre-audit preparation: To ensure a successful audit, labs should leverage digital tools for documentation and compliance readiness. This involves organizing records, ensuring all documentation is up-to-date, and conducting mock audits to identify potential issues. By preparing in advance, labs can streamline the audit process and minimize disruptions.

• Ongoing training: Regular staff training is essential for maintaining compliance. Labs should ensure that all employees are familiar with digital lab platforms and compliance protocols. Training programs should cover the use of digital tools, data management practices, and regulatory requirements. Ongoing education helps staff stay informed and prepared for audits.

• Continuous improvement: Digital tools facilitate continuous improvement in lab operations. By analyzing audit results and feedback, labs can identify areas for enhancement and implement changes to improve efficiency and compliance. This proactive approach ensures that labs remain competitive and compliant in an ever-changing regulatory landscape.

A success story insight

SciSure

not only enhances regulatory compliance with its digital lab platform but also integrates robust security measures to ensure data integrity. The platform's ISO 27001 certification reflects its commitment to secure data management, providing a secure environment for storing and handling sensitive information.

Interested in a real success story? Read our Customer Story with the Children's Cancer Institute Australia

Elevate your lab's compliance game

The integration of digital tools is revolutionizing the way laboratories approach audits and regulatory compliance. By leveraging digital lab platforms like SciSure, labs can enhance accuracy, streamline processes, and ensure compliance with industry standards. The benefits of digital transformation extend beyond audits, improving overall lab efficiency and data security. 

For more information, check out our blogs on Data Security and Compliance.‍

‍Ready to transform your lab? Contact us for personalized advice or to schedule a platform demonstration. By embracing digital innovation, your lab can become a leader in compliance and operational excellence.

Today, SciSure (formerly eLabNext) announced that its customizable Digital Laboratory Platform can integrate with SPT Labtech’s compact, user-friendly barcode reader, BioMicroLab Scan. The free add-on can be accessed through the Marketplace, SciSure’s application library for extending and personalizing platform functionality, enabling users to rapidly scan and decode the broadest range of tube racks on the market, including cryotubes, cryovials, cryoboxes, glass vials, and ANSI/SLAS microplate standard labware. 

By adding the BioMicroLab Scan application to SciSure, users can work with confidence, knowing that sample identification, even for extensive sample libraries, is taken care of. The connection between the BioMicroLab Scan and eLabNext also gives users a quick and easy way of storing integral sample data in the platform. Automatic transfer of information ensures research integrity and data integrity so scientists can focus more time and effort on other tasks.

“The integration of the BioMicroLab Scan with SciSure will bring seamless data tracking to more labs,” says Cory Tiller, Product Manager for Sample Management at SPT Labtech. “The combination of SciSure’s approachable platform and the Scan’s flexibility means that any lab with 2D barcoded tubes can go from sample creation to inventory update in moments.”

“Today’s labs require seamless automation and integrations, so we’re always on the lookout for any tool that helps our users circumvent issues with sample management and tracking,” comments Zareh Zurabyan, VP of Commericial, Americas. “By allowing users to integrate the BioMicroLab Scan with our platform, they can secure their samples with one of the most versatile laboratory barcode readers on the market, and scale their lab operations efficiently.”

The BioMicroLab Scan can capture and decode SBS format racks in less than 1 second and 81/100/196 cryobox formats in less than 2 seconds. It also features compatibility with cold environments, which is essential for any laboratory personnel in the life science industry and users of SciSure. 

About SPT Labtech

SPT Labtech makes products that transform the way scientists work. For over 25 years, our expert scientists, engineers, and business innovators have created innovative solutions for liquid handling, sample preparation, and management that help accelerate research and make a real difference to human health. We work collaboratively with our customers, building trusted relationships that enable us to deliver exceptional, personalized experiences designed for real-world challenges in the lab. 

Press contact

Carey Rooks, Head of Brand and Communications

marketing@sptlabtech.com

https://www.sptlabtech.com/

‍

Laboratories and workplaces dealing with chemicals are constantly exposed to potential dangers. A chemical hazard refers to any chemical substance—solid, liquid, or gas—that can pose a risk to health, safety, or the environment. Whether it's a spill, improper storage, or exposure to toxic fumes, these hazards are ever-present. The good news is that these incidents are preventable. With effective systems that are implemented around a culture of safety, labs and industries can manage chemical waste, identify risks, and ensure safety protocols are adhered to.

What Are Chemical Hazards?

A chemical hazard is any substance that poses a physical or health risk to individuals or the environment. These hazards can stem from improper handling, storage, or disposal of chemicals. Common examples include:

• Flammable liquids like ethanol
• Toxic gases like chlorine
• Reactive solids like sodium
• Corrosive acids like sulfuric acid

According to OSHA, exposure to these hazards can lead to severe consequences, including acute injuries, chronic health effects, and environmental damage.

Types of Chemical Hazards

Chemical hazards are classified into different types, including:

1. Physical Hazards

• Flammability: Substances that catch fire easily, such as gasoline or ethanol.
• Reactivity: Chemicals like peroxides that can react violently with other substances.
• Explosivity: Materials that can detonate under certain conditions.

2. Health Hazards

• Toxicity: Substances that can cause immediate or long-term health issues, such as benzene (a carcinogen).
• Corrosivity: Acids and bases that can cause burns on contact.
• Respiratory Risks: Chemicals that harm the respiratory system, such as ammonia or chlorine gases.

3. Environmental Hazards

• Chemicals that are harmful to aquatic life or ecosystems, such as pesticides or heavy metals.

To help identify these risks, laboratories and industries rely on chemical hazard symbols. These symbols, standardized by the Globally Harmonized System (GHS), provide warnings such as "flammable," "toxic," or "corrosive."

Are Chemical Hazards Always Visible?

A critical question is: Are chemical hazards always visible? The answer is no. Many hazardous chemicals, such as carbon monoxide or odorless toxic gases, cannot be detected without proper monitoring equipment. This invisibility underscores the importance of robust safety protocols and inventory management systems.

As highlighted by the Princeton Laboratory Safety Manual, comprehensive hazard assessments and proactive safety measures are essential to mitigating these hidden dangers.

The Role of Chemical Waste Disposal

Proper chemical waste disposal is crucial for minimizing hazards. Inadequate disposal practices can lead to environmental contamination, chemical reactions, or safety risks. For instance, improperly disposing of a solid chemical hazard, such as a reactive metal, could result in fire or explosion.

SciSure’s Hazardous Waste Solutions (formerly SciShield) provide a seamless system for managing and disposing of hazardous materials safely. The platform helps labs and industries track chemical waste from its source to its final disposal, ensuring compliance with environmental regulations and reducing risks.

How SciSure Helps Prevent and Manage Chemical Hazards

1. Inventory Management

SciShield’s ChemTracker Solutions allow labs to track chemicals throughout their lifecycle—from acquisition to proper disposal. This ensures that no hazardous material is mishandled or forgotten, which is critical for reducing risks associated with solid chemical hazards and toxic substances.

2. Inspection and Compliance Tools

SciSure’s Inspections & Audits Solutions streamline safety audits and ensure that all chemicals are stored and labeled according to regulations. This includes tracking chemical hazard symbols to verify that all chemicals are clearly marked for easy identification.

3. Training and Awareness

SciSure’s Training LMS Solutions empower personnel to recognize and mitigate chemical hazards effectively. Through interactive modules and certifications, employees learn to identify risks, respond to emergencies, and manage chemical waste disposal safely.

4. Real-Time Monitoring

For high-risk materials, real-time monitoring is essential. SciSure Health & Safety (formerly SciShield) provides tools to ensure that hazardous chemicals, especially those with delayed chemical hazard effects like radiation or toxicity, are continuously monitored.

Case Studies and Supporting Data

The dangers of chemical hazards and the need for effective management are well-documented. For example:

• A study published in BMC Occupational and Environmental Medicine highlights the long-term health effects of chemical exposure, particularly in industrial settings.
• OSHA’s guidelines emphasize that improper handling of chemical hazards is a leading cause of workplace injuries and illnesses.
• According to the HAZOP guide by SafetyCulture, hazard and operability studies are vital for identifying and managing chemical risks, further validating the importance of platforms like SciSure.

Building a Culture of Safety with SciSure

Effective management of chemical hazards goes beyond compliance—it’s about creating a culture of safety. SciSure’s unified platform integrates tools for Hazardous Waste Solutions, EHS Management, and Incident Reporting, helping labs and industries take a proactive approach to risk management.

By integrating these tools, SciSure not only helps prevent incidents but also streamlines operations, reduces costs, and ensures that every team member is equipped to handle hazards responsibly.

Conclusion

Chemical hazards are a reality in any lab or workplace dealing with hazardous materials. From flammable liquids to reactive solids, these dangers require vigilant management to prevent incidents and protect both people and the environment. Platforms like SciSure play a critical role in mitigating these risks through advanced tools for inventory management, training, inspections, and waste disposal.

With SciSure, the incidents caused by chemical hazards can truly become a thing of the past. Learn more about how SciSure can transform your approach to chemical safety and compliance.

Ready to improve your chemical hazard management? Schedule a demo with SciSure Health & Safety today and discover how we can help your lab or industry achieve safety excellence. Visit Hazardous Waste Solutions or ChemTracker Solutions to get started.

Modern labs are under more pressure than ever to be efficient, precise and collaborative while managing increasingly complex workflows. To meet these demands, labs worldwide are turning to digital solutions to streamline operations, manage data, and optimize resources. Two of the most powerful tools in this space are Electronic Lab Notebooks (ELNs) and Laboratory Information Management Systems (LIMS).

At first glance, ELNs and LIMS might seem like overlapping solutions—but their roles are distinct and complementary. ELNs excel in experiment documentation and data organization, while LIMS is the backbone of sample tracking and workflow automation. Together, these systems have the potential to revolutionize how a lab functions, providing an integrated approach to data management, traceability, and compliance.

But why settle for juggling multiple systems when you can have the best of both worlds in a unified platform? This is where SciSure comes into play. By combining ELN and LIMS functionalities alongside other advanced features, the DLP offers a single, seamless solution for modern labs.

‍In this blog, we’ll explore:

1. What are ELN and LIMS?
2. ELN and LIMS: Better together
3. SciSure’s comprehensive Digital Lab Platform
4. A real-world success story: Pilatus Biosciences

Read on as we dive into how the integration of ELN and LIMS can help your lab achieve operational excellence while staying connected, efficient and secure.

What are ELN and LIMS?

To understand the power of integrating ELN and LIMS, it’s crucial to first grasp their individual roles in the lab. While both tools are designed to optimize lab workflows, their functionalities cater to distinct aspects of lab management, making them complementary when used together.

What is an ELN?

An Electronic Lab Notebook (ELN) is a digital solution designed to replace traditional paper notebooks. It’s primarily used for documenting experiments, recording observations, and organizing research data in a structured, accessible format. ELNs are indispensable for fostering collaboration, ensuring data integrity, and enhancing traceability within research teams.

‍Key ELN features:

• Experiment documentation: Easily record procedures, observations, and results in real-time.
• Data organization: Store and categorize experimental data for quick retrieval and analysis.
• Collaboration tools: Enable multiple researchers to work on shared projects, ensuring consistency and transparency.
• Compliance support: Provide audit trails, electronic signatures, and version control for regulatory adherence.

Consider a lab conducting cutting-edge drug development. With support from an ELN, researchers can document experimental steps in real time, attach raw data files, and share their findings with colleagues seamlessly. The result? Improved reproducibility, faster collaboration, and streamlined reporting processes.

What is a LIMS?

A Laboratory Information Management System (LIMS) focuses on the operational backbone of the lab. It is designed to manage samples, automate workflows, and ensure that processes adhere to regulatory standards. LIMS excels in improving lab efficiency by reducing manual errors and enabling scalability.

Key LIMS features:

• Sample tracking: Keep precise records of sample locations, conditions, and usage throughout their lifecycle.
• Workflow automation: Automate routine lab tasks like data collection, labeling, and process validation.
• Inventory management: Track reagents, consumables, and lab equipment to ensure resources are always available.
• Regulatory compliance: Generate and maintain records required for audits and regulatory submissions.

Imagine a clinical diagnostics lab processing hundreds of samples daily. A LIMS ensures that each sample is tracked from collection to analysis and storage, with automated workflows minimizing the risk of errors and delays. This helps the lab to boost throughput while maintaining compliance with regulatory standards.

ELN and LIMS: Better together

While ELNs and LIMS are powerful tools on their own, their integration amplifies their potential. ELNs handle the research and documentation side, while LIMS focuses on operational efficiency and sample management. When these systems work in harmony, labs can achieve unparalleled connectivity, traceability, and efficiency.

‍For example:

• Researchers can link experimental data stored in the ELN to sample records in the LIMS, creating a seamless flow of information.
• Real-time updates between systems ensure that lab managers have full visibility into both research progress and operational logistics.
• Integrated compliance features help labs meet stringent regulatory requirements with minimal effort.

By understanding the unique strengths provided by ELNs and LIMS, it becomes clear how their combined use can elevate lab operations. For labs seeking to integrate both systems however, there are some careful considerations to be made.

Challenges with integrating separate systems

While integrating ELN and LIMS offers transformative benefits, achieving seamless interoperability can be a challenge—especially when these systems come from different vendors. Labs often face compatibility issues, as not all ELNs and LIMS are designed to communicate effectively with each other, laboratory instruments, or third-party software. This lack of integration can result in data silos, workflow disruptions, limited connectivity and increased IT complexity.

That’s is why opting for a comprehensive platform like SciSure—which seamlessly combines ELN and LIMS functionalities—stands out as a game-changer. By offering integrated tools that work harmoniously with lab instruments and external software, SciSure eliminates these barriers and ensures a smooth, unified experience.

SciSure’s comprehensive Digital Lab Platform

SciSure’s DLP seamlessly integrates ELN and LIMS functionalities while offering advanced features designed to meet the demands of modern labs. By combining innovation with practicality, SciSure provides labs with a centralized, scalable, and efficient solution for managing their operations.

ELN capabilities

• Simplify experiment documentation with customizable templates and dynamic version control.
• Streamline protocol management, allowing teams to create, share, and update procedures effortlessly.
• Facilitate collaboration with cloud-based access, enabling team members to work together in real-time from anywhere.

LIMS capabilities

• Ensure seamless sample tracking from receipt to disposal with automated workflows and advanced barcode or RFID integration.
• Generate detailed reports for compliance, audits, and progress tracking.
• Automate inventory and resource management, ensuring labs are always well-stocked and ready for experiments.

Security and Compliance

In today’s data-driven research environment, security and compliance are non-negotiable. SciSure’s DLP is built to protect sensitive research data and ensure compliance with industry standards:

• Data protection: Advanced encryption secures all stored and transmitted data.
• Access control: Role-based permissions and two-factor authentication safeguard information from unauthorized access.
• Global compliance: Aligns with industry regulations like ISO/IEC 27001, HIPAA, and FDA 21 CFR Part 11, making it suitable for highly regulated environments.

Protocol management 

Managing protocols and SOPs has never been easier. SciSure’s platform ensures that procedures are consistent, compliant, and easy to access:

• Version control: Automatically track updates and maintain a history of protocol changes.
• Customizable workflows: Tailor protocols to match the unique needs of your lab, ensuring precision and reproducibility.
• AI assistance: Utilize the integrated AI tool to draft protocols quickly from brief descriptions, saving time and ensuring accuracy.

Dedicated support

SciSure takes a partnership-driven approach to customer support. Its dedicated team works closely with labs to ensure a smooth transition to the platform and ongoing success:

• Tailored onboarding: Personalized training sessions to help your team adopt the platform quickly and confidently.
• Continuous assistance: Round-the-clock support to address technical issues and operational challenges as they arise.
• Customization: Work with SciSure experts to tailor the platform to your lab’s unique requirements, ensuring maximum utility and efficiency.

This level of support ensures that labs can focus on their research while leaving the technical aspects of lab management in trusted hands.

A real-world success story: Pilatus Biosciences

Pilatus Biosciences, a biotech startup focused on developing novel antibody-based therapies, faced the daunting task of setting up a fully operational lab from scratch. With tight deadlines and the need for an efficient, scalable system, they turned to SciSure’s Digital Lab Platform (DLP). 

By integrating the platform’s comprehensive ELN and LIMS functionalities, Pilatus streamlined their data management, sample tracking, and workflow automation. The platform’s user-friendly interface enabled seamless onboarding for their team, while its robust compliance features ensured adherence to regulatory standards. 

SciSure’s centralized system eliminated data silos, enhanced collaboration, and provided the flexibility to scale as its operations expanded. As a result, Pilatus Biosciences not only met their operational goals efficiently but also established a strong foundation for innovation and growth. This case highlights the transformative impact of adopting a unified digital lab solution for startups and established labs alike.

Explore Pilatus Biosciences’ story further

A match made in heaven

The integration of ELN and LIMS represents the future of lab management, combining the strengths of both systems to unlock new levels of efficiency, traceability, and compliance. SciSure’s Digital Lab Platform offers a comprehensive solution that simplifies lab operations while addressing the unique needs of modern research.

Whether you’re starting a new lab or looking to optimize an existing one, integrating ELN and LIMS into a unified platform like SciSure’s DLP can transform the way your lab operates. 

Ready to make the leap? Sign up for a free trial today and discover how SciSure can help your lab achieve its full potential.

The NIS-Elements eLabNext (now SciSure for Research) module allows users to seamlessly exchange experimental details between NIS-Elements and eLabNext’s Digital Lab Platform with high efficiency and minimal effort. This integration enables a comprehensive record of all data while reducing potential duplication and entry errors. Furthermore, it allows for easier replication of experimental protocols and allows the reuse of information for similar experiments.

"This partnership marks an exciting milestone for our company and the scientific community at large,” says Zareh Zurabyan, Head of eLabNext, Americas. “This innovative integration will impact day-to-day operations in the lab and provide unparalleled value to our customers. For the first time ever a complicated experiment workflow that is dependent on many sources of data can now be centralized and made more efficient with this Module, ultimately enhancing customer experience, boosting collaboration, and unlocking new features. Most importantly, this integration will help labs to scale up their operations in a compliant and secure environment which will help them to get to their breakthroughs much faster!”

“Nikon is excited to introduce this progressive integration to seamlessly synchronize experimental data with an electronic lab notebook” said Richard Gruskin, Senior General Manager, Software Systems. “This functionality augments the existing capabilities offered by NIS-Elements and offers a true digital experience by streamlining the exchange of experiment metadata and quantitative results while increasing productivity and experimental repeatability.”

Main Features*:

• Upload experimental details and imaging conditions. Comprehensive experimental metadata, such as the complete list of microscope and peripheral hardware settings and any operator-defined custom metadata, can be uploaded from NIS-Elements directly into tables or as attachments to their own sections in the designated eLabJournal Experiment.

• Upload image thumbnails. Selected image thumbnails from the acquired microscope experiment data can be uploaded to eLabNext.

• Compatible with NIS-Elements JOBs and General Analysis (GA3) modules. The experiment acquisition and analysis protocols, analysis results and associated image data can automatically be uploaded from NIS-Elements to eLabNext.

• Ability to download experiment protocol directly into image metadata. Experimental protocols documented in selected eLabNext Experiment sections can be downloaded and saved directly in NIS- Elements’ ND2 image file format.

*This Module is available at no additional cost to NIS- Elements users in the eLabNext Marketplace. Please note there may be version requirements for compatibility and functionality which may require the purchase of additional NIS-Elements modules. The NIS-Elements eLabNext Module is currently only available in the US.

‍
Access the NIS-Elements Add-On directly on our Marketplace here.

Sample tracking is the backbone of laboratory operations, ensuring research integrity and operational efficiency. In today’s high-throughput research environments, the precision of sample management can make or break a study. 

Gone are the days when sample management relied solely on paper logs and memory. If you’re a lab manager, biotech professional, or research scientist, understanding the nuances of effective sample tracking is crucial. 

Discover the importance and evolution of sample tracking, and how digital tools from Laboratory Information Management Systems (LIMS), to comprehensive Digital Lab Platforms (DLPs) such as those offered by SciSure, are revolutionizing the field, and get practical tips for optimizing your lab’s sample management.

‍In this blog, we will explore:

• Understanding sample tracking
• Advantages of digital tools in sample tracking
• Implementing effective sample tracking: Practical tips
• Success stories in action

This guide will provide you with strategies to leverage digital tools and advanced tracking solutions, enhancing your lab's sample management processes dramatically.

What is sample tracking

Sample tracking is the process of monitoring the location and status of samples throughout their lifecycle in the lab. It is vital for ensuring research accuracy, integrity, and reproducibility. Effective sample tracking prevents errors, minimizes sample loss, and improves data retrieval efficiency. 

Traditionally, sample tracking has relied heavily on manual processes. These methods often involve handwritten labels, logs, and spreadsheets, which are prone to human error, mislabeling, and data retrieval inefficiencies. Such systems can lead to significant challenges, including misplaced samples and elongated search times, which can greatly hinder research progress.

The importance of accurate sample tracking can’t be overstated. Inaccurate tracking can lead to lost samples, wasted resources, and compromised research outcomes. For instance, a single misplaced sample can delay an entire project, leading to increased costs and wasted labor. Labs that rely on manual sample tracking methods often face recurring issues such as misplaced samples, data errors, and prolonged retrieval times. These delays also increase the risk of sample degradation. 

These challenges highlight the need for robust, efficient, and reliable sample tracking systems.

Transforming sample tracking with digital tools

Digital tools, especially those with LIMS capabilities, offer a modern solution to traditional sample tracking challenges.

Automation and precision

Digital tools streamline sample management by automating tasks that were once manual. Implementing automated tracking solutions, such as barcoding or RFID technology, ensures that samples are quickly and easily accessible. 

For example, SciSure allows users to generate unique barcodes for each sample, ensuring precise identification and reducing the chance of human error. This automation not only enhances accuracy but also saves time, allowing lab professionals to focus on more critical tasks. By automating sample tracking processes, labs can ensure that every action taken with a sample is recorded and traceable, improving accountability and overall data accuracy across experiments. 

Integration benefits

The ability to integrate with other lab systems is a key feature to look out for in a LIMS. Some LIMS platforms integrate seamlessly with other lab systems, providing real-time tracking and improved data flow. 

SciSure’s comprehensive DLP goes far beyond a regular LIMS, providing a centralized platform for managing samples and data, enabling better collaboration between team members. Seamless integration with your lab's equipment and data sources maximizes connectivity and security in your operation and data. LIMS integration makes it easier to track samples across different stages of research, allowing for efficient sample tracking and management.  

Data security and compliance

Data security and compliance are also critical considerations in sample tracking. Digital tools ensure data integrity and regulatory compliance by offering secure data storage and comprehensive audit trails. 

With SciSure’s DLP, labs can easily maintain detailed records of sample interactions. This is particularly important for labs that handle sensitive or regulated materials, such as clinical patient samples, or labs that must adhere to strict regulatory standards, such as those in the biotech and pharmaceutical industries.

Learn more about how SciSure can help you comply with regulations and keep your sample data secure. 

Implementing effective sample tracking: Practical tips

Evaluate current methods

Evaluating your current sample tracking methods is the first step to improving them. Before transitioning to digital tools, assessing your current systems helps identify areas for improvement. Identify areas where errors occur or processes slow down. For example, look for inefficiencies such as manual data entry and lack of integration with other systems. This evaluation will help determine the specific needs of your lab and guide your consideration of how digital tools could address these sample tracking process challenges.

Selecting the right digital tools

Selecting the right digital tool for your lab is crucial to enhancing your sample tracking capabilities. Consider factors such as the system's flexibility, ease of use, and integration compatibility with existing processes. Choose a system that can be tailored to your lab's specific needs and offers customizable solutions. For instance, SciSure provides customizable solutions that can be adapted to unique lab requirements, making it an excellent choice for diverse research environments.

Staff training and transition management

Staff training and transition management are essential for successfully implementing a new sample tracking system. Ensuring that all lab personnel are adequately trained on the new system and are comfortable with the new tools will ease the transition. This will help staff to understand the benefits, flag any concerns, and improve overall efficiency. Managing the transition to digital systems smoothly can minimize disruptions and ensure that your lab continues to operate efficiently. Ongoing support and resources should be available to address any challenges that arise during the transition.

Continuous monitoring and enhancement

Continuous monitoring and refinement of sample tracking practices are vital for long-term success as your lab's needs evolve. Regular audits and feedback sessions can help identify areas for improvement and critically evaluate your sample tracking processes. This ongoing evaluation helps identify potential issues before they become significant problems. Making necessary adjustments to improve efficiency and accuracy ensures the system remains effective over time.

Success stories in action

University of Pittsburgh Behavioral Immunology Lab

The University of Pittsburgh Behavioral Immunology Lab significantly improved its sample tracking efficiency by 50% using SciSure's digital lab platform. Previously, the lab relied on a labor-intensive system involving paper records and Excel spreadsheets. This made tracking sample locations and quantities challenging and time-consuming. By adopting SciSure, the lab streamlined its processes with features like barcode automation and standardized label printing. Locating a specific sample within a cryo box became much easier, significantly reducing time spent with freezer doors open. This transition allowed the lab to efficiently manage its sample inventory, ensuring that all research data is organized and easily accessible, thus enhancing overall productivity and research outcomes. Read the full story.

Lund University Department of Translational Medicine

Lund University’s Department of Translational Medicine implemented SciSure's digital solutions, drastically reducing search and retrieval times from hours to minutes. This transformation has streamlined their operations and enhanced data integrity, showcasing the significant impact digital tools can have on sample management. Discover more about their success.

These case studies illustrate the tangible benefits labs can achieve by integrating digital solutions into their sample tracking processes. Improved efficiency, accuracy, and data management are just a few of the advantages that labs can realize.

Transform your lab's sample management today

Effective sample tracking is essential for maintaining research integrity and operational efficiency in labs. By leveraging comprehensive digital tools like those offered by SciSure, labs can overcome traditional challenges and unlock new levels of efficiency and accuracy. Digital transformation in labs is not just a trend; it's a necessity that ensures that your lab remains at the forefront of sample management best practices.

Read more about comprehensive insights into modern lab sample management.

‍Want to explore how SciSure could revolutionize your sample tracking processes? Book a free personal demo today

SciSure (formerly eLabNext) and wega Informatik AG, a renowned consulting firm specializing in Life Science IT services, are thrilled to announce a strategic partnership designed to enhance the efficiency and innovation of laboratory workflows globally. This collaboration combines SciSure's cutting-edge laboratory management software with wega's extensive expertise in Life Science IT consulting and system integration, offering laboratories a comprehensive solution to meet their digital transformation needs.

The alliance between SciSure and wega advancement underscores both parties’ dedication to tackling the complex challenges faced by modern laboratories. With over 30 years of experience in the Life Science IT sector, wega is known for its expertise in strategic digitalization consulting, business process analysis, implementation, integration, and validation of IT solutions for Life Science. This extensive experience, combined with SciSure's state-of-the-art digital lab platform, forms a powerful framework that enables laboratories to enhance operational efficiency, ensure compliance, and accelerate scientific discovery.

“Our collaboration with wega Informatik AG presents a significant opportunity for SciSure to enhance its offerings for Life Science customers,” said Julien, VP of Commercial, EMEA-APAC. “We look forward to leveraging wega’s expertise to drive innovation and efficiency for our users.”

The new partnership aims to deliver comprehensive support for laboratories seeking digital transformation. Key offerings include strategic consulting and process assessments to evaluate laboratory workflows and identify areas for improvement, along with expert project management and business analysis to ensure the timely and successful onboarding and integration of new technologies. In addition, the partnership will provide innovation consulting to empower laboratories to adopt advanced technologies and standards, such as SiLA standards, test automation, and data science initiatives, fostering forward-thinking solutions to meet evolving scientific demands.

“Our collaboration with SciSure is a tremendous opportunity for wega to leverage at best the capabilities of SciSure in Life Science laboratories,” said Steven van Helden, Senior Consultant at wega Informatik AG. “We are excited to bring our domain knowledge to SciSure users”

Together, SciSure and wega are poised to deliver significant benefits to laboratories, from improved workflow efficiency to enhanced data integrity and compliance with industry standards. By combining digital laboratory solutions and unparalleled expertise, the new partnership strives to empower laboratories to achieve breakthrough discoveries and set new benchmarks for operational excellence in the digital age.

For more information about the partnership and how it can benefit your laboratory, please visit SciSure or wega Informatik AG.

‍

About wega Informatik AG

Founded in 1993, wega Informatik AG is a Swiss-based consulting firm specializing in vendor-neutral Life Science IT services. With a strong focus on innovation and compliance, wega offers a wide range of services including strategic consulting, project management, and system integration, helping clients navigate the complexities of the digital age.

Press contact: info@wega-it.com

‍

According to the Chemical Incident Tracker, a database compiled by the Coalition to Prevent Chemical Disasters, there were at approximately 240 hazardous chemical incidents in the US in 2024 — that's nearly five per week.

This alarming statistic underscores the urgency of compliance with fire safety regulations and careful adherence to maximum allowable quantities (MAQs). Fire codes and their associated MAQs are critical components in safeguarding labs, particularly those handling hazardous chemicals. Even so, complying with the regulations — and the various associated reports and audits that come with it — can be downright painful.  

In this article, we’ll explore the challenges and solutions related to chemical reporting and fire code compliance in the setting of life sciences labs by delving into some of the complexities of fire codes and MAQs, and the risks associated with non-compliance.

Fire code basics for labs

Fire codes are regulations designed to protect lives and property by establishing guidelines for building construction, fire prevention, and hazardous materials handling. These regulations encompass a wide array of requirements, including storage and occupancy limits, fire protection systems, ventilation standards, and emergency response protocols.

Not every aspect of fire code regulations applies directly to labs. However, many fire code provisions are relevant and important for lab safety and compliance.

Maximum allowable quantities (MAQs) of hazardous materials

One crucial aspect of fire code compliance for labs is adhering to maximum allowable quantities (MAQs). MAQs are defined by the fire code and establish the maximum amounts of hazardous materials that can be safely stored in a facility without requiring additional safety measures.

These limits vary based on factors such as the properties of the chemicals, storage methods, and the design of the building.

Common fire code compliance challenges for labs

For life science labs, navigating fire code compliance and MAQs can be particularly daunting due to the dynamic nature of their operations and the stringent fire safety requirements involved.

1. Different fire codes specify different limits and prevention measures

“One of the key challenges is that there’s the International Fire Code (IFC), there’s NFPA, there’s any additional rules your landlord imparts — all of which may have some different nuances or cover different aspects,” explained Jeffrey Foisel, R&D Lab Process Safety Technology Leader at the Dow Chemical Company, in a recent SciSure (formerly SciShield) webinar.

For instance, NFPA 1 doesn't have specific occupancy classifications for labs. Rather, labs are assigned a classification based on their primary use, with distinctions between instructional and non-instructional labs.

NFPA 45 outlines additional requirements for the construction and protection of laboratories using chemicals. IFC/IBC has its own separate requirements for the amounts of hazardous materials that can be stored in a lab. Labs must work closely with their local authorities to understand which regulations apply and when.

2. Fire codes vary by state and municipality

Like most laws, fire codes vary from state to state. Most states base their fire codes on nationally recognized fire safety standards, such as those established by the National Fire Protection Association (NFPA), as well as state-specific regulations tailored to address local concerns and conditions.

These codes are continuously revised and updated to ensure they reflect current knowledge and best practices in fire safety and prevention. For example, in Massachusetts, fire codes are developed through collaboration among fire officials, building inspectors, and other stakeholders to ensure comprehensive fire safety measures statewide.

Additionally, municipalities within Massachusetts may have their own local fire codes or ordinances that address specific issues or requirements unique to that municipality. Navigating fire code compliance can be especially tricky for businesses operating across different states or jurisdictions. For example, a biotech company with facilities in Massachusetts, New York, and California may need to adhere to different fire codes in each location, requiring careful coordination and monitoring to ensure compliance.

3. Regulations change frequently

Frequent changes in fire codes add another layer of complexity. For instance, NFPA 1 and NFPA 45 were both updated in 2024. However, the adoption of these new standards may vary across states and jurisdictions, with some still operating under previous versions of the standard. This means that labs striving for compliance must be vigilant about monitoring evolving fire code regulations and emerging standards. And while no one has a crystal ball to predict future regulations, having a handle on your chemical inventory can give you a leg up when new rules emerge.

4. Your building design matters

The design of your building impacts everything from the number of occupants to the amount of chemicals allowed in a space. Which floor your lab is on, where firewalls are located, and whether the lab has sprinklers and storage cabinets can all impact your MAQs. For certain hazard categories, the use of cabinets doubles the MAQ. Same for sprinklers (or both!).

For instance, a lab unit on the first floor of a building might be limited to 30 gallons of Class IA flammable liquids. However, a lab unit located on the 7th floor may be limited to 1.5 gallons of the same flammable liquid.

If your building was constructed before the 1960s when sprinklers became required, that's going to reduce these amounts even more. Having access to information about the location and characteristics of each of your spaces is crucial for compliance.

5. Labs encompass diverse activities, processes, and chemicals

Navigating the various fire codes becomes even more complex due to the diverse range of activities and processes undertaken in both commercial and academic labs.

One challenge with labs, in particular, is that there are a large number of different chemicals, and you need to know the hazards of each one. From handling flammable solvents to compressed gases and other hazardous materials, just locating your high-hazard chemicals is a full-time job. The complexity is heightened when multiple research projects or groups operate within shared spaces within a single control area or lab unit.

Identifying how much of a chemical you have on hand compared to your maximum allowable quantities (MAQs) in these spaces is nearly impossible without the help of software solutions capable of providing detailed insights into chemical inventory quantities and locations.

6. Change introduces new risks

The dynamic nature of research and development in life sciences entails frequent changes, including new chemicals coming in and out of labs. Ensuring that these changes comply with all relevant fire codes and regulations requires careful monitoring of your chemical inventory. This is especially true for growing companies or research programs. “When you’re growing, you’re typically introducing a lot of new risk — new chemicals, or energy, or technology,” said Sarah Eck, PE, CCPSC, Sr Process Safety Engineer, DEKRA North America, in a recent SciSure webinar.

Risks of non-compliance with fire safety regulations

When it comes to fire code compliance, there's a lot at stake. Beyond the obvious risks to lab personnel and property, inadequate reporting and compliance measures hinder emergency responders' ability to respond to a fire in the lab. Inadequate fire code compliance can also disrupt business operations and result in costly interruptions. For example, if a lab experiences a fire, it may need to shut down temporarily for cleanup and repairs, leading to delays in research projects and potentially impacting deadlines or funding opportunities.

Non-compliance can also lead to substantial financial penalties, legal ramifications, and reputational damage — for both the organization and those in charge. “If we knew that sprinklers were a good idea and we had money sitting around and we chose not to sprinkle the lab and then there’s a fire and people die, there’ll be a conversation about whether or not that was the appropriate use of funds,” explained John DeLaHunt, MBA, ARM, Risk Manager and Fire Marshal at The University of Texas at San Antonio, in a recent SciSure webinar. “Anyone who doesn’t want to be on the wrong end of that conversation, at the news podium, or in the boardroom should be prioritizing fire prevention measures.”

Conclusion

Navigating the dynamic landscape of fire code compliance and MAQs is crucial for ensuring the safety of researchers, first responders, and communities. By understanding and anticipating common challenges with fire codes and MAQ, EHS, and Lab Ops teams can avoid the risks that come with non-compliance.

Imagine this: You’re running a cutting-edge laboratory, pushing the boundaries of innovation in biotech or pharmaceuticals. Your team is on the verge of a breakthrough that could change the game. But in the background, a potential storm is brewing—new EU regulations on intellectual property (IP) management, data security, and research compliance are raising the stakes. Non-compliance could mean legal hurdles, lost patents, or even a compromised reputation.

The message from the new European Commission guidance is clear: the old ways of managing lab operations—piles of paper, fragmented spreadsheets and data silos—must be replaced with traceable, secure and connected systems for lab data management. For labs looking to not only survive, but thrive in this new era, there's never been a better time to embrace digital transformation.

In this blog, we will highlight:

• The changing regulatory landscape in the EU
• What do the updated guidelines mean for my lab?
• SciSure: Empowering labs for compliance and beyond

Read on as we explore how lab digitalization isn’t just a smart move; it’s swiftly becoming a necessity. From securing your IP to streamlining patent applications and safeguarding sensitive research data, we’ll uncover how modern digital tools, like SciSure for Research (formerly eLabNext), can help you stay ahead of the curve.

The changing regulatory landscape in the EU

The European Union has been proactive in modernizing its regulatory frameworks to encourage the adoption of digital technology across the board, while tightening the rules governing intellectual property (IP) protection, data security and digital traceability in scientific research and development (R&D).

From broad initiatives like the Digital Decade Policy Programme,  which encourages digital transformation of all businesses in the region, to updates to the EU's IP frameworks, the message is clear - there is a unilateral effort to adopt digital tools and processes that support transparency, traceability and collaboration.

Let's take a closer look at some of the recent regulatory changes that could impact lab operations in the EU:

Intellectual Property (IP) protection and patents

The EU's updated IP framework reflects a strategic commitment to fostering innovation in R&D. By streamlining patent protections and enhancing IP enforcement, the new guidelines aim to empower European industries to secure their inventions while driving global competitiveness.

Lab digitalization is at the heart of this transformation, serving as a compliance tool to ensure robust documentation, transparent workflows, and traceability—key elements for validating patent claims and meeting international standards. As R&D sectors increasingly rely on data-driven processes, the integration of digital tools not only protects intellectual assets but also accelerates the innovation lifecycle. This helps position European laboratories to lead in a competitive global market.

Lab digitalization offers a practical solution to meet these new digital traceability standards:

• Traceable research data: Digital lab platforms provide time-stamped, tamper-proof records that strengthen patent claims and reduce disputes over IP ownership.
• Streamlined patent applications: By integrating research data into a centralized digital system, labs can quickly generate the necessary documentation for patent applications across multiple jurisdictions.

Looking ahead, depending on outdated systems or lacking proper digital traceability may undermine a lab’s strength of patent claims and hinder intellectual property enforcement.

Data security and GDPR compliance

The EU’s General Data Protection Regulation (GDPR) has become a global benchmark for data security. The EU's push towards digital transformation under the Digital Decade Policy Programme emphasizes compliance with stringent data protection frameworks like GDPR, especially for laboratories managing, storing and processing sensitive research data. Non-compliance can lead to hefty fines and reputational damage.

EU guidelines emphasize:

• Secure digital infrastructure: Laboratories must implement systems that guarantee data integrity and prevent unauthorized access.
• Transparency and consent: For research involving human subjects or sensitive data, labs must ensure that data handling aligns with ethical and legal standards.

Digital lab management systems, like electronic lab notebooks (ELNs) and laboratory information management systems (LIMS), can address these challenges by offering encrypted data storage, user access controls, and audit trails to document compliance. This not only reduces the risk of data breaches but also streamlines regulatory reporting, ensuring GDPR alignment.

Ethical AI usage

As artificial intelligence (AI) becomes more integrated into research, the EU has rolled out guidelines to govern its ethical use. Priorities include ensuring transparency in AI algorithms, mitigating biases, and adhering to strict data governance policies. The EU’s Artificial Intelligence Act, one of the first regulatory frameworks of its kind, highlights the need for traceable and verifiable AI data.

Digital lab platforms that integrate AI capabilities allow labs to:

• Maintain compliance with EU guidelines by documenting AI data usage and model outcomes.
• Enable transparent reporting of AI-driven research, enhancing trust and reproducibility.

What do the updated guidelines mean for my lab?

The evolving EU guidelines around IP, data security, and digital compliance should be a wake-up call for labs across Europe. Designed to ensure that R&D processes remain secure, transparent, and competitive in a rapidly digitalizing world, the framework presents both a challenge and an opportunity for your lab.

The challenge lies in adapting to greater compliance with GDPR, demonstrating traceable data for patent claims, and securely managing sensitive research data, which can be daunting tasks if your lab still relies on traditional data management methods or disconnected systems. The risks of non-compliance—ranging from fines to invalidated patents—are too great to ignore.

But here’s the opportunity: digital lab solutions are purpose-built to tackle these challenges head-on. By embracing lab digitalization and adopting tools like ELN, LIMS, or sample management software, your lab can:

• Streamline compliance: Automate data logging, ensure traceable workflows, and generate audit-ready records effortlessly.
• Enhance data security: Protect sensitive research data with encrypted storage, controlled access, and robust monitoring systems.
• Boost efficiency: Reduce administrative burdens and free up your team to focus on innovation, not paperwork.
• Future-proof operations: Position your lab as a leader in digital transformation, ready to meet evolving regulatory demands and embrace cutting-edge technologies like AI and big data integration.

By investing in lab digitalization now, your lab doesn’t just keep up with compliance—it gains a competitive edge.

SciSure: Empowering labs for compliance and beyond

SciSure is a comprehensive digital lab solution designed to address the challenges that modern labs face in navigating an ever-evolving regulatory landscape. Integrating ELN, LIMS and sample management capabilities into a unified, user-friendly system, the platform is a go-to solution for labs looking for a successful digital transformation.

Key features and benefits include:

1. Comprehensive data management

SciSure centralizes your lab’s data, bringing together experiment documentation, sample tracking, and protocol management under one roof. This not only ensures a single source of truth for your research but also makes your data readily accessible and auditable—essential for meeting EU regulations on traceability and transparency.

2. Enhanced collaboration

The platform enables real-time data sharing and communication across teams, fostering collaboration even in geographically dispersed labs. With streamlined workflows and instant updates, your team can stay aligned, no matter where they are.

3. Robust security features

SciSure takes compliance seriously. It employs advanced encryption, rigorous user access controls, two-factor authentication, and regular security audits. Its alignment with global standards like ISO/IEC 27001, HIPAA, and FDA 21 CFR Part 11 makes it a trusted choice for safeguarding sensitive research and intellectual property.

4. Customizable workflows

Every lab is unique, and at SciSure, we understand that. Our platform allows you to tailor workflows, protocols, and templates to meet your specific needs. This flexibility ensures your lab operates efficiently while maintaining compliance with the precise requirements of EU data security and IP frameworks.

5. Integration capabilities

SciSure integrates seamlessly with laboratory instruments and third-party software, automating data collection and analysis. This connectivity not only reduces manual errors but also ensures compliance with EU requirements for data accuracy and reproducibility in R&D.

6. Scalability for the future

Whether you’re a small lab or a large-scale operation, SciSure is built to grow with you. Its scalable design ensures you’re prepared to meet increasing regulatory demands while continuing to innovate.

With SciSure, your lab can transform compliance challenges into opportunities for growth. By adopting our technology, your lab won’t be just keeping up with regulations—you’ll be setting the standard for secure, efficient and futureproof research in Europe and beyond.

Act now to stay ahead

The EU’s evolving regulations underscore the necessity of embracing lab digitalization. For labs across Europe and beyond, digital tools are no longer optional—they are becoming vital for compliance, security, and innovation. By adopting solutions like SciSure, your lab can not only meet today’s regulatory demands but also position itself as a leader in a competitive, rapidly advancing scientific landscape.

Want to explore first-hand how SciSure could help your lab get compliant? Why not sign up to a free trial today?

‍